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Company Secretarial Services
Corporate Secretarial Services / Company Secretary
Under the Companies Ordinance, the appointment of a company secretary is a statutory requirement and every limited company incorporated in Hong Kong must have a company secretary. The main duties of the company secretary include directing the company to comply with all the provisions of the Companies Ordinance, such as filing returns and notices required under the Companies Ordinance with the Companies Registry as and when necessary, processing and maintaining statutory records of the company, organizing and preparing minutes of board meetings and general meetings, preparing the Register of Significant Controllers, appointing or altering directors, effecting transfer and allotment of shares, etc.
Why Choose Biz & Bird's Company Secretarial Service?
Licensed Provider
Uphold the highest service
standard
Reliable & Professional
Our founder has professional experience in company secretarial practice for both listed and private companies.
Extensive Experience
Expertise in company secretarial practice & deep understanding of the specific needs of startups and SMEs.
Why Your Company Needs Company Secretary?
Statutory Requirement
According to section 474 of the Companies Ordinance, a company must have a company secretary.
Why Biz & Bird?
Under the Anti-Money Laundering and Counter-Terrorist Financing Ordinance, any person who carries on or proposes to carry on a trust or company service business in Hong Kong must apply for a Trust or Company Services Provider (TCSP) license. As a TCSP Licensee (TC009081), Biz & Bird is authorised to provide company services to you in Hong Kong.
What is Company Secretary?
Basic Requirement
Section 474(4) of Companies Ordinance:
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If the company secretary is a natural person, he or she must ordinarily reside in Hong Kong.
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If the company secretary is a body corporate, the address of its registered or principal office must be in Hong Kong.
Roles & Responsibilities
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Preparing and filing statutory returns to the Registrar of Companies for registration within the prescribed time periods in accordance with the requirements of the Companies Ordinance
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Updating and maintaining the company’s statutory registers
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Notifying the company’s statutory changes to Companies Registry (e.g. Appointment and cessation of directors, change of company name, allotment of shares, etc.)
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Transfer of shares
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Arranging and attending the company's meetings
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Assist in the deregistration of the company
Does My Company Need to Keep Significant Controllers Register?
Statutory Requirement
According to the Companies (Amendment) Ordinance 2018, except listed companies, all companies incorporated in Hong Kong are required to:
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identify and ascertain persons who have significant control over the company; and
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maintain a significant controllers register to be accessible by law enforcement officers upon demand.
Do My Company Need to Have a Designated Representative?
Statutory Requirement
Under the section 653ZC(1) of Companies Ordinance, an applicable company must designate at least one person as its representative to provide the assistance in relation to the significant controllers register of the company.
Why Biz & Bird?
With reference to the section 635ZC(2)(b) of Companies Ordinance, the company can designate a TCSP licensee to provide the assistance relating to the Significant Controllers Register of the company. Biz & Bird, as a TCSP Licensee (TC009081), is allowed to be the designated representative.
Annual Company Secretarial Service Plan
*Applicable to incorporated limited companies only
Most Popular Plan
CS Standard
Company Secretarial Services Only
1,280
HK$
* Government fee included
Annual return: HK$105
Company Secretarial Services
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Act as Company Secretary for 1 year
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Prepare and submit the annual return to the Company Registry
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Assist in renewing the business registration certificate if needed (NOT include BR fee & levy of HK$2,200)
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Review and maintain the registers of directors, shareholders & company secretaries
Services Related to Significant Controllers Register
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No such service
CS Pro
Company Secretarial Services + Services Related to Significant Controllers Register
1,680
HK$
* Government fees included
Annual return: HK$105
Company Secretarial Services
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Act as Company Secretary for 1 year
-
Prepare and submit the annual return to the Company Registry
-
Assist in renewing the business registration certificate if needed (NOT include BR fee & levy of HK$2,200)
-
Review and maintain the registers of directors, shareholders & company secretaries
Services Related to Significant Controllers Register
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Review the significant controllers register
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Maintain the significant controllers register for inspection
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Act as the designated representative for 1 year
Other Company Secretarial Services
Prepare Significant Controller Register
Prepare & Submit Annual Return
Item
Service Fee
Government Fee
Acting as Company Secretary for 1 year
HK$700
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Acting as Designated Representative for 1 year
HK$700
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HK$800
HK$105
HK$500
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Preparing the Register of Members/Directors/Secretaries
HK$500
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Change in Particulars of Company Secretary/Director
HK$400
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Change of Director/Company Secretary
HK$600
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Change of Company Name
HK$700
HK$295
Change of Branch Name
HK$400
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Branch Registration
HK$400
HK$150
Cancellation of Branch
HK$400
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Change of Business Nature
HK$400
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Change of Registered Office
HK$400
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Issue & Allotment of Shares
HK$800
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Transfer of Shares
HK$1,000
Reimbursement of Actual Expenses
General Meeting
HK$800
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Deregistration of Unlimited Company
HK$600
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Preparation of Minutes/Written Resolutions
HK$500
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Renew the BR Certificate
HK$250
HK$2,150
Company Stamp & Common Seal Making
HK$400
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Offshore Companies Registration (BVI, Cayman Islands)
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